The Kerala Association of Prince Edward Island (“KAPEI,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide when using our website.

This Privacy Policy explains what information we may collect, how we use it, how we protect it, and the choices you have regarding your information.

By using the KAPEI website, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

We may collect information that you voluntarily provide to us when you:

  • Contact us through our website.
  • Apply for or inquire about KAPEI membership.
  • Register for an event.
  • Submit an inquiry or request.
  • Volunteer with KAPEI.
  • Submit information for a business or sponsorship listing.
  • Subscribe to communications or updates.
  • Participate in surveys, contests or community activities.
  • Communicate with us by email or other methods.

Depending on the service you use, the information may include:

  • Name
  • Email address
  • Phone number
  • Mailing address
  • Membership information
  • Event registration information
  • Business information
  • Sponsorship information
  • Messages and other information you choose to provide

Please do not submit sensitive personal information through general website forms unless specifically requested and necessary.

2. Information Collected Automatically

When you visit our website, certain technical information may be collected automatically.

This may include:

  • IP address
  • Browser type
  • Device type
  • Operating system
  • Pages visited
  • Date and time of visits
  • Referring website
  • General website usage information

This information may be collected through server logs, cookies, analytics tools and similar technologies.

We use this information primarily to maintain, secure and improve our website.

3. Cookies

Our website may use cookies and similar technologies.

Cookies are small files stored on your device that help websites remember information and understand how visitors use the site.

We may use cookies for purposes such as:

  • Website functionality
  • Security
  • Remembering preferences
  • Understanding website traffic
  • Improving website performance
  • Measuring the effectiveness of our content

You can configure your browser to refuse or restrict cookies. Some website features may not function properly if cookies are disabled.

4. How We Use Your Information

We may use personal information to:

  • Respond to your inquiries.
  • Process membership requests.
  • Manage event registrations.
  • Communicate with members.
  • Provide information about KAPEI activities.
  • Organize community events and programs.
  • Manage sponsorship and business relationships.
  • Maintain membership and administrative records.
  • Improve our website and services.
  • Protect the security of our website.
  • Meet legal or regulatory obligations.

We will use personal information only for purposes that are reasonably connected to the services and activities of KAPEI.

5. Email Communications

If you provide your email address, we may use it to respond to your inquiry or provide information relating to your membership, events or other KAPEI activities.

Where required, we will obtain appropriate consent before sending promotional or marketing communications.

You may request to stop receiving non-essential communications at any time by contacting us.

6. Event Registration

If you register for a KAPEI event through our website, we may collect information necessary to organize and administer the event.

This information may include your name, contact information, number of attendees and other information required for event planning.

Event information may be shared with event organizers, volunteers, venues, service providers or other parties when reasonably necessary to organize the event.

7. Membership Information

If you become a KAPEI member or submit a membership application, we may collect information necessary to administer your membership.

Membership information may be used to:

  • Maintain membership records.
  • Communicate with members.
  • Organize member activities.
  • Manage membership-related services.
  • Administer KAPEI programs.

We will take reasonable steps to protect membership information from unauthorized access.

8. Photographs and Videos

KAPEI events may be photographed or recorded for community, archival and promotional purposes.

Photographs or videos from public KAPEI events may be used on:

  • The KAPEI website.
  • Social media channels.
  • Newsletters.
  • Event promotions.
  • Community publications.
  • Other KAPEI communications.

Where appropriate, we will provide notice at events regarding photography or recording.

If you believe that a photograph or video featuring you should be removed from our website or other KAPEI-controlled platforms, please contact us and we will consider your request.

9. Third-Party Services

Our website may use third-party services and platforms to provide certain functionality.

These may include services such as:

  • Google Maps
  • YouTube
  • Google Photos
  • Website analytics services
  • Event registration platforms
  • Email services
  • Payment or membership platforms
  • Social media platforms

These third-party services may collect information according to their own privacy policies.

When you interact with embedded content or third-party services, your information may be processed by those providers.

We encourage you to review the privacy policies of any third-party services you use through our website.

10. Social Media

KAPEI may maintain or link to social media accounts.

When you visit or interact with our social media pages, the relevant social media platform may collect information about your activity according to its own privacy policy.

KAPEI does not control the privacy practices of third-party social media platforms.

11. Business and Sponsor Information

KAPEI may publish information about sponsors, local businesses and community partners on the website.

Business information may include:

  • Business name
  • Logo
  • Business address
  • Website
  • Phone number
  • Email address
  • Description of services
  • Social media links

Where information is submitted for publication, you confirm that you have the appropriate authority to provide that information.

12. Information Sharing

KAPEI does not sell or rent your personal information.

We may share information when reasonably necessary to:

  • Provide requested services.
  • Organize events.
  • Process memberships.
  • Manage sponsorships.
  • Operate and maintain our website.
  • Work with trusted service providers.
  • Comply with legal obligations.
  • Protect the rights, safety and security of KAPEI, its members or others.

We will seek to limit information sharing to what is reasonably necessary for the relevant purpose.

13. Service Providers

We may use third-party service providers to help operate our website and activities.

These providers may provide services such as:

  • Website hosting
  • Website maintenance
  • Email delivery
  • Form processing
  • Event registration
  • Analytics
  • Payment processing
  • Cloud storage

Service providers may have access to personal information only as reasonably necessary to perform their services.

14. International Processing

Some third-party service providers used by KAPEI may store or process information outside Canada.

As a result, information submitted through our website may be processed in jurisdictions where privacy laws may differ from those in Canada.

We take reasonable steps to use reputable service providers and protect personal information appropriately.

15. Data Security

KAPEI takes reasonable administrative, technical and organizational measures to protect personal information against:

  • Unauthorized access
  • Loss
  • Misuse
  • Disclosure
  • Alteration
  • Destruction

However, no website, electronic transmission or storage system can be guaranteed to be completely secure.

16. How Long We Keep Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, to maintain appropriate organizational records, or as required by law.

When information is no longer required, we may securely delete, destroy or anonymize it.

17. Your Privacy Rights

Depending on applicable law, you may have rights regarding your personal information, including the ability to:

  • Ask what personal information we hold about you.
  • Request access to your personal information.
  • Request correction of inaccurate information.
  • Ask questions about how your information is being used.
  • Withdraw consent where applicable.
  • Request deletion of information where legally permitted.

Some requests may be subject to legal or administrative limitations.

To make a privacy-related request, please contact us using the information below.

18. Children’s Privacy

Our website is intended for the general community and is not specifically directed toward children.

We do not knowingly collect personal information from children for purposes that are unnecessary for providing our services.

Parents or guardians who have concerns about information relating to a child may contact KAPEI.

19. External Links

Our website may contain links to external websites, including government organizations, community organizations, businesses, sponsors, social media platforms and other resources.

KAPEI is not responsible for the privacy practices, content or security of external websites.

We recommend reviewing the privacy policy of each external website before providing personal information.

20. Changes to This Privacy Policy

KAPEI may update this Privacy Policy from time to time to reflect changes to our website, services, technology, legal requirements or organizational practices.

When we make changes, we will update the “Last Updated” date at the top of this page.

We encourage you to review this page periodically.

21. Contact Us

If you have questions, concerns or requests regarding this Privacy Policy or the handling of your personal information, please contact us.

Kerala Association of Prince Edward Island (KAPEI)

Email: keralapei@gmail.com

Mailing Address:
PO Box 3394
Charlottetown PO
Central PE
C1A 8W5
Canada

Subject: Privacy Inquiry

We will make reasonable efforts to respond to privacy-related inquiries in a timely manner.

22. Consent

By using the KAPEI website and voluntarily providing personal information, you acknowledge that your information may be collected and used as described in this Privacy Policy, subject to applicable privacy laws.

If you do not agree with this Privacy Policy, please do not provide personal information through the website and discontinue use of the relevant services.